Digia's highest decision-making body is the Shareholders' Meeting at which shareholders exercise their voting rights on company matters. The Annual General Meeting (AGM) is held once a year before the end of June on a date set by the Board of Directors. Each company share entitles the holder to one vote at a Shareholders' Meeting.
The Annual General Meeting should convene annually within three (3) months of the date on which the financial year ends. An Extraordinary General Meeting must be held if the Board of Directors deems it necessary, or if requested in writing by a company auditor or shareholder holding a minimum of ten per cent (1/10) of the company's shares, for the purpose of discussing a specific issue.
The Finnish Companies Act and Digia's Articles of Association define the responsibilities and duties of the Shareholders' Meeting. Extraordinary General Meetings decide on the matters for which they have been specifically convened.
Digia’s policy is that the Chairperson of the Board, Members of the Board, auditor, anyone nominated for the Board, and the President & CEO should be present at Shareholders’ Meetings.
The minutes of Shareholders’ Meetings will be available for shareholders to read at Digia’s internet pages, within two weeks of the meeting. The decisions made at the meeting will also be published in a stock exchange release immediately after the meeting.
In order to participate in a Shareholder’s Meeting, a shareholder must be entered in the Digia shareholder register maintained by Euroclear Finland Oy on the record date for the Shareholders’ Meeting, and must also have registered for the meeting at the latest by the date given in the invitation.
Shareholders have the right to add a relevant item (as specified in the Companies Act) to the agenda for the Shareholders’ Meeting, as long as the request is made in writing to the Board of Directors in time for the item to be added to the notice of meeting. Digia will announce the date by which shareholders must present a requested AGM agenda item to the company’s Board of Directors. This deadline will be published on Digia’s website. The date will be announced at the latest by the end of the financial year preceding the Annual General Meeting.