Case National Archives Service

Assessment for the future






The National Archives Service of Finland started SÄHKE3 standard project in 2011. The aim of the project was to i.a. define methods of handling register-type databases and how to transfer them to the Archive Service’s reception and service system, VAPA. Digia offered its strong know-how about the different solutions to manage archiving and benefit from it.

Benefits:

  • Public administration data freely available for use.
  • Support and instructions for storing public administration data.
  • Database archiving solutions.
  • Description standards for long-term storage of register-type data.


Services and solutions:



Assessment for the future

The National Archives Service started SÄHKE3 standard project in 2011. In the project, Digia offered its strong know-how about the different solutions to manage archiving and benefit from it.



The National Archives Service preserves documents that form part of Finland’s cultural heritage. It also seeks to promote their use in research. Other tasks include R&D work in this field. The Service is a government agency, under the Ministry of Education and Culture. It includes the Finnish National Archives and the seven Provincial Archives.

The National Archives Service prepared a new description standard, titled SÄHKE3. This defined methods of handling, administering and storing register-type databases. It also defined how they are transferred to the Archive Service’s reception and service system, VAPA. As part of the preparation work, the Archives Services conducted preliminary studies, one of which being a specification of description standards for register type data.

Phased assessment

A huge number of descriptions and metadata models are available, from a range of international institutions. These were assessed by the Archives Service’s expert group. Members of the group included representatives of the Jyväskylä Provincial Archive, the Finnish Social Science Data Archive, the Finnish Information Centre for Register Research, Statistics Finland and the CSC IT Center for Science.

The survey was divided into four phases:

  • Decision on assessment methods and choice of ICA conceptual ontology, as basis of work.
  • Charting of metadata standards and projects using or producing such standards.
  • Evaluation and choice of appropriate standards (DDI 3 and others) and metadata models.
  • Comparison of chosen standards against conceptual ontology.

Helping to develop long-term storage solutions was interesting and important work for Digia.

Expanding Digia's expertise

The project expanded Digia’s expertise in metadata and archiving standards. Helping to develop long-term storage solutions was interesting and important work for Digia.

“Leveraging public administration database enables totally new applications that serve the public. We are excited to be part of development work with this aim”, comments Digia’s consultant Anne Honkaranta.

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